Vagaro seems affordable at $25/month — until the add-ons pile up.
PassFlow AI is $69/year. Everything included. No surprises.
Vagaro's $25/month starting price looks great — until you need essential features.
| Cost Item | Vagaro | PassFlow AI |
|---|---|---|
| Base Price (1 user) | $25–$40/mo | $69/year (total) |
| Additional Staff | +$10–$15/user/mo | $0 — Unlimited users |
| Branded App | +$200/mo | ✅ PWA included free |
| Text Marketing | +$20/mo | ✅ Push notifications free |
| AI Facial Recognition | ❌ Not available | ✅ Free (Edge AI) |
| Payment Processing | 2.75% per transaction | 0% (use your own) |
| Per-Member Fees | Varies | $0 — Unlimited members |
| True Annual Cost | $300–$1,080/year | $69/year |
| Feature | Vagaro | PassFlow AI |
|---|---|---|
| Member Management | ✅ | ✅ |
| Class Scheduling | ✅ | ✅ |
| Online Booking | ✅ | ✅ |
| Revenue Reports | ✅ | ✅ |
| AI Facial Recognition | ❌ | ✅ No hardware needed |
| AI Business Assistant | ❌ | ✅ GPT-powered insights |
| Kiosk Self-Check-in | Requires Vagaro hardware | ✅ Any tablet works |
| Multi-Location | Extra cost per location | ✅ Included |
| Instructor Dashboard | ✅ | ✅ Dedicated PWA |
| Member App | ✅ (shared marketplace) | ✅ Dedicated branded app |
| Setup Time | Hours | 5 Minutes |
| Contract Required | Often required | No contract ever |
Facial recognition check-in using your existing tablet. No Vagaro hardware purchase needed. Plus GPT-powered business insights that Vagaro doesn't offer.
Vagaro's add-ons (branded app, marketing, extra users) can triple your monthly bill. PassFlow includes everything in one flat yearly fee.
Vagaro serves salons, spas, and gyms. PassFlow is laser-focused on yoga, pilates, and fitness studios — meaning every feature is tailored for you.
No marketplace where members can discover competitors. Your members stay yours with a dedicated branded experience.
"Vagaro kept adding $10 here, $20 there for every feature I needed. My monthly bill was $85 before I knew it. PassFlow AI? $69 for the entire year. I literally saved enough to buy new yoga mats for the studio."
— Emily R., Hot Yoga Studio Owner (Denver, CO)
"What sold me was the AI facial recognition. My old system needed $200 barcode scanners. Now members just walk in and the tablet recognizes them. Zero hardware cost."
— Raj P., Fitness Centre Owner (Bangalore, India)
"I was on Vagaro for 3 years. The marketplace feature sounds nice until you realize your members are seeing competitor ads. PassFlow keeps my studio private and my members loyal."
— Yuki T., Pilates Studio Owner (Tokyo, Japan)
Three reasons: (1) Edge AI runs on your device, eliminating cloud GPU costs. (2) We use progressive web apps instead of native iOS/Android apps, cutting distribution costs. (3) We don't run a marketplace — no advertisers to manage, no commissions to collect. Less overhead = lower price for you.
Yes. Export your member list from Vagaro as a CSV, then import it into PassFlow AI. The whole process takes about 20 minutes. We'll even do it for you — just email us your export file and we'll have your studio live within 24 hours.
Absolutely. PassFlow AI is used by studios in South Korea, the US, Japan, and India. The interface supports English, Korean, and Japanese. Payment processing is flexible — use your own local gateway (Stripe, Razorpay, etc.) with zero platform fees.
Yes! Sign up for a free trial with full features — no credit card required. When you're ready, the annual plan is just $69. That's less than one month of most competitors.
Never. Unlike Vagaro's marketplace model, PassFlow AI is a private, dedicated platform for your studio only. Your members will never see competitor promotions or be suggested to "try other studios nearby." Your clients stay yours.
$69/year. AI included. No add-ons. No surprises.
No credit card required. No contracts. Cancel anytime.
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Pricing data based on publicly available information as of April 2026. Vagaro is a trademark of Vagaro, Inc. PassFlow AI is not affiliated with Vagaro.