AI operations for lean boutique fitness teams

Less admin.
More classes.

Connect check-in, booking, memberships, payments and owner reports.
Keep attendance, passes, renewals and follow-up organised without heavy enterprise software.

✔ Optional tablet check-in with PIN fallback | ✔ Auto booking & membership management | ✔ $69 / YEAR
🚀 Start 2 months free Contact on Facebook/WhatsApp

Less admin.
Fewer awkward conversations.

Keep attendance rules, class passes, daily closing and follow-up organised.
Built for independent studios that need clarity, not another complicated system.

⚡

Total freedom from front desk duties

Endless check-ins and member queries after hours? Leave it to tablet check-in and automated membership management. Spend more time on your members and classes.

⚙️

Studio attendance rules without awkward explanations

Set your late-cancel and absence rules once. The system applies them consistently, updates class spots, and keeps staff explanations simpler.

📊

Stress-free 1-minute daily closing

Stop wrestling with Excel for instructor payouts and revenue checks. Get briefed on key metrics and churn risks straight to your phone. Enjoy true rest after work.

🏋️ Built by a real studio owner who understands the pain.

PassFlow AI is built for Philippine studios that want check-in, bookings, packages, Messenger-ready inquiries, and reports in one place.

Years of enduring frustrating software solutions — messed up bookings, complex hold policies, and forced Excel crunching for revenue — these are urgent daily issues, yet existing systems were too heavy and clumsy. We rebuilt everything from the ground up, purely from an owner's perspective.

For busy owners, complex software is just another stressor. We ditched the flashy "show-off" features, and distilled only the absolute essentials into an intuitive interface. Start using it from day one, without even needing a manual.

💡 We know every studio has unique rules. We flexibly configure the system to match your operational style. Feel free to contact us with your specific needs.

Live Studio

tested on real operations

🤖 Tablet Check-In for Busy Studios

Works on ordinary studio tablets, with no fingerprint device required. The check-in flow stays light enough for busy class times.

⚡
Optional Face/PIN Check-In
Just stand in front of the camera. Easily bypass with phone digits (PIN) if masks or lighting block the view.
  • Face matching with PIN fallback for consent-based check-in
  • Voice alerts for valid/expired/duplicate check-ins (TTS)
  • Automated power saving modes to protect tablet life
📶
Robust Offline Resilience
Don't panic if Wi-Fi drops. Check-ins are safely stored offline and seamlessly sync once connection is restored.
  • Auto-saves offline check-ins (syncs instantly upon connection)
  • Offline check-ins are queued and synced when the connection returns

🧠 Owner Dashboard in Your Pocket

No need to click through menus or open Excel. Just ask, listen to the answer, and make decisions.

💬
Natural Language AI Assistant
"Who has more than 10 credits left in tonight's class?" Just chat with the AI, and it searches the database to answer instantly.
  • Intelligent analysis that understands like a chat
  • Instant query of revenue summary and specific member info
📈
Churn Prevention & Retention Analytics
AI automatically flags expiring memberships or members absent for 14 days, and even drafts polite SMS messages for you to send.
  • Real-time visualization of renewal/churn rates
  • Secure member management with recovery for accidental deletions

🏢 Multi-Location & Lightweight Apps

Scaling is easy. Get franchise-level system infrastructure tailored perfectly even for solo studios.

🌐
Independent Branch Operations
Switch between Location A and Location B revenue and schedules with a single tap. But your instructors and members only see their respective branches.
  • Separated operational structure to prevent cross-branch data mixing
  • Unique access URL just for your studio
  • Independent operation per program (Yoga/Pilates/Fitness) within the same space
📱
4 Role-Specific Independent Apps
No App Store wait times. Install Check-in, Member, Instructor, and Admin apps directly to your home screen with one tap via Safari or Chrome.
  • Lightweight web-app technology installed instantly without app store search
  • Logo and theme color auto-reflected on app icon

🛡️ Simple Setup & Privacy-Aware Operation

No heavy manuals or complex setups. It's as intuitive as your favorite smartphone apps.

Privacy-Aware Check-In

Designed to avoid storing ordinary face photos. Where face matching is enabled, use member consent, retention settings, and PIN alternatives that fit your local rules.

Instructor Access by Role

Instructors log in to their own app. They cannot see total revenue or other instructors' rosters—only their own class lists and attendance privileges.

Experience it firsthand

Try our distinct apps below.

Admin Dashboard

Admin App

Manage members, revenue,
and bookings at a glance

Try Admin App
Check-in Kiosk

Check-in Kiosk

Facial & PIN Check-in
📱↔️ Best viewed on Tablet Landscape

Try Kiosk
Member App

Member App

Check memberships, book classes
and track visits

Try Member App
Instructor App

Instructor App

Check today's classes
and real-time attendance

Try Instructor App

Obsessive details for owners, hidden behind the simplest screen.

Apply studio attendance rules, move waitlists forward, and flag members who may need follow-up.
Beyond simple software, experience your 'AI Partner' that gets you home earlier.

✨ Explore AI Assistant details

Why Philippine studios switch to PassFlow AI

Considering an alternative? Discover how we outsmart the competition in price, features, and ease of use.

PassFlow vs Mindbody PassFlow vs Vagaro PassFlow vs Zen Planner PassFlow vs Glofox

Reasonable Premium Plan

SMART STARTER

$69 / YEAR

Cost-effective basic membership for self-setup owners

Unlimited use of all PassFlow AI features
Email/Online customer support
Detailed manual provided
🚀 Start 2 months free
Most Popular Plan
PREMIUM ONBOARDING

Custom Quote

Data migration and full setup with an expert (Consultation required)

Includes all Starter Plan features
Expert initial setup support
Migration of existing member data
Online marketing direction consulting
Contact for Setup