AI operations for Philippine fitness studios

Run fewer admin tasks.
Teach more classes.

Connect check-ins, bookings, class packages, payments, and owner reports in one lightweight app.
Built for Philippine studios that run lean teams and need clear daily records.

✔ Unmanned AI facial check-in | ✔ Auto booking & membership management | ✔ PHP 3,900 / year
🚀 Start with 2 months free Ask about setup

Less admin work.
More time for members and classes.

Automate no-shows, package credits, daily closing, and member follow-up.
A practical fit for Philippine studios that need clear records without a heavy system.

⚡

Reduce front-desk workload

Endless check-ins and member queries after hours? Leave it to tablet check-in and automated membership management. Spend more time on your members and classes.

⚙️

Automated 'No-Show' protection with zero conflict

No more emotional drain explaining credit deductions. Upon late cancellation, the system objectively deducts the credit and promotes waitlisted members. Protect your revenue and mental health.

📊

1-minute daily closing

Stop wrestling with Excel for instructor payouts and revenue checks. Get briefed on key metrics and churn risks straight to your phone. Enjoy true rest after work.

🏋️ Built by a real studio owner who understands the pain.

PassFlow AI is built for Philippine studios that want check-ins, bookings, packages, member access, and reports in one place.

Studio teams still spend too much time fixing changed bookings, package credits, payment checks, and daily reports. PassFlow keeps those workflows connected so a small team can stay organized.

Instead of flashy features, we focused on the parts studios use every day: check-in, booking, packages, member access, instructor access, and owner reports.

💡 Every studio has its own rules. We can discuss schedules, packages, branches, and staff access during setup consultation.

Live Studio

built for daily studio work

🤖 Ultra-Fast AI Check-In

No expensive equipment or fingerprint registration required. A smart AI check-in system that runs smoothly on a single tablet.

⚡
Fast face check-in, with phone digits as backup
Members stand in front of the camera. If lighting or a mask gets in the way, they can check in with the last digits of their phone number.
  • Instant, highly accurate facial mapping
  • Voice alerts for valid/expired/duplicate check-ins (TTS)
  • Automated power saving modes to protect tablet life
📶
Robust Offline Resilience
Don't panic if Wi-Fi drops. Check-ins are safely stored offline and seamlessly sync once connection is restored.
  • Auto-saves offline check-ins (syncs instantly upon connection)
  • Fail-proof backups ensure not a single check-in is lost

🧠 AI Admin in Your Pocket

No need to click through menus or open Excel. Just ask, listen to the answer, and make decisions.

💬
Natural Language AI Assistant
"Who has more than 10 credits left in tonight's class?" Just chat with the AI, and it searches the database to answer instantly.
  • Intelligent analysis that understands like a chat
  • Instant query of revenue summary and specific member info
📈
Churn Prevention & Retention Analytics
AI automatically flags expiring memberships or members absent for 14 days, and even drafts polite SMS messages for you to send.
  • Real-time visualization of renewal/churn rates
  • Secure member management with recovery for accidental deletions

🏢 Multi-Location & Lightweight Apps

Scaling is easy. Get franchise-level system infrastructure tailored perfectly even for solo studios.

🌐
Independent Branch Operations
Switch between Location A and Location B revenue and schedules with a single tap. But your instructors and members only see their respective branches.
  • Separated operational structure to prevent cross-branch data mixing
  • Unique access URL just for your studio
  • Independent operation per program (Yoga/Pilates/Fitness) within the same space
📱
4 Role-Specific Independent Apps
No App Store wait times. Install Check-in, Member, Instructor, and Admin apps directly to your home screen with one tap via Safari or Chrome.
  • Lightweight web-app technology installed instantly without app store search
  • Logo and theme color auto-reflected on app icon

🛡️ Ultimate Simplicity & Strict Privacy

No heavy manuals or complex setups. It's as intuitive as your favorite smartphone apps.

Privacy-First Biometrics

Face registration does not keep original face photos; it stores facial feature vectors. If attendance proof photos are enabled, each studio can set automatic retention and deletion periods.

Instructor Privacy & Access Control

Instructors log in to their own app. They cannot see total revenue or other instructors' rosters—only their own class lists and attendance privileges.

Try the studio apps

See how admin, kiosk, member, and instructor screens work together.

Admin Dashboard

Admin App

Manage members, revenue,
and bookings at a glance

Try Admin App
Check-in Kiosk

Check-in Kiosk

Face check-in + phone backup
📱↔️ Best viewed on tablet landscape

Try Kiosk
Member App

Member App

Check memberships, book classes
and track visits

Try Member App
Instructor App

Instructor App

Check today's classes
and real-time attendance

Instructor Demo

Simple screens, serious studio details.

No-show deductions, waitlist updates, and early signals when members start dropping off.
Use PassFlow as your AI operations assistant for cleaner daily decisions.

✨ Explore AI assistant details

Why Philippine studios switch to PassFlow AI

Considering an alternative? Discover how we outsmart the competition in price, features, and ease of use.

PassFlow vs Mindbody PassFlow vs Vagaro PassFlow vs Zen Planner PassFlow vs Glofox

Simple pricing for studio operations

SMART STARTER

PHP 3,900 / year

For studio owners who want to set up and start quickly

Unlimited use of all PassFlow AI features
Email and online setup support
Setup guide included
🚀 Start with 2 months free
Most Popular Plan
PREMIUM ONBOARDING

Custom setup

Guided setup, data migration, and workflow configuration for your studio

Includes all Starter features
Guided initial setup support
Existing member data migration
Member onboarding and marketing workflow review
Request setup consultation