A welcoming studio reception with spaces for movement and training

PassFlow AI

Studio management,
made easier with AI.

Start with members and check-in. Add class booking and instructor pay calculations when you need them.

Basic features free for 60 daysFor studios in India. Korea first-year reference: KRW 100,000, including the first 60 days freeConfirm your country’s fee, taxes and available support with us before starting. Renewal is quoted separately. No automatic charge.

Today’s attendance · Actual app screen · sample data
Today’s attendanceActual app screen · sample data

Today’s attendance

Keep everyday work simple.

Your logo. Your style. Your studio.

Choose a design that fits your studio and start with the features you need. These screens use sample data.

Visits and validity left · Real app screens · sample data

Last 4 phone digits Check-in complete Visits and validity left

Real app screens · sample data

A new studio starting with check-in

One tablet. Check-in comes first.

Check in with four phone digits and see classes left and the expiry date. The design fits your studio.

Anonymized actual app screen with sample data

A studio with multiple locations

Locations and classes at a glance.

See classes and assigned instructors for each location. Each studio keeps its own way of working.

See how to start with the features you need →

Your member information matters.

Separate studio information

Access to your studio’s information follows each person’s permissions.

Automatic record backups

Member, membership and attendance records are backed up weekly and kept for 30 days.

Recovery when mistakes happen

Recovery features are available for operational records from the past 7 days.

Records and photos are recovered only after operator review.

Privacy policy →
What is covered?

Record backups do not include photo files or login accounts. Deleted photos have a separate 7-day recovery window. Recovery depends on when the issue occurred and what has been retained.

Try it yourself

From check-ins to bookings, explore the real app screens.

Studio owner
Studio owner

Attendance, bookings and new members in one place.

Check-in kiosk
Check-in kiosk

Members enter their number to check in. Face recognition is optional and requires member consent.

Member app
Member app

Sessions, bookings and your check-in QR at a glance.

Instructor app
Instructor app

See today’s classes and participants.

Compare studio tools

Compare price, features, and setup options to find the right fit for your studio.

We help bring your existing member records over

We review spreadsheets or records from your current program and help transfer remaining sessions and expiry dates. We confirm the transfer scope and cost first.

Basic operations / AI & tailored operations

Korea first-year reference: KRW 100,000, including the first 60 days free

KRW 100,000

Core PassFlow operations included in the basic features
Email/Online customer support
Detailed manual provided
Core subscription

Confirm your country’s fee, taxes and available support with us before starting. Renewal is quoted separately. No automatic charge.

Basic features free for 60 days

AI & tailored operations

AI & tailored operations: Quoted separately according to the features and work required

Existing logo and color settings included. AI covers available features within usage limits. Additional support and development are separately scoped and quoted. No automatic charging.

Your logo. Your style. Your studio.
Your logo. Your style. Your studio.

Custom Quote

Make the app look like your studio, with your logo and the design you like. Start with the features you need. We can discuss extra changes together. We explain what we can change, the cost and how long it will take before we start.

Includes all Starter Plan features
Expert initial setup support
Migration of existing member data
Ask us about your studio
Make it work for your studio

Your logo. Your style. Your studio.

We explain what we can change, the cost and how long it will take before we start.

Can members attend without booking?

You choose which classes need a booking and which allow walk-ins. Set class sizes, waitlists and cancellation times. We can help check any special pass rules.

Can I set different instructor pay rates?

Set pay per class, per hour, by attendance or as a fixed monthly amount. The app calculates pay from class records for you to check. It does not send bank transfers. Ask us about special rates or tax requirements.

Can you help move my existing members?

We help move member details, classes left and expiry dates from your current file. We agree what to move and the cost first. For the first chat, send an empty template or a sample with names and contacts removed.

Can it look and work like my studio?

Make the app look like your studio, with your logo and the design you like. Start with the features you need. We can discuss extra changes together.

Questions you may have

What it does, what it costs and how to get started.

What can I do with PassFlow?

Members, bookings, check-in and instructor pay calculations, all in one place. Start with what you need.

Can members attend without booking?

You choose which classes need a booking and which allow walk-ins. Set class sizes, waitlists and cancellation times. We can help check any special pass rules.

Can it look and work like my studio?

Make the app look like your studio, with your logo and the design you like. Start with the features you need. We can discuss extra changes together. We explain what we can change, the cost and how long it will take before we start.

Can you help move my existing members?

We help move member details, classes left and expiry dates from your current file. We agree what to move and the cost first. For the first chat, send an empty template or a sample with names and contacts removed.

Can I set different instructor pay rates?

Set pay per class, per hour, by attendance or as a fixed monthly amount. The app calculates pay from class records for you to check. It does not send bank transfers. Ask us about special rates or tax requirements.

When are there extra costs?

Extra design, new features and moving member records are quoted separately. SMS, online card payments and door equipment may cost extra. Saving a payment record is separate from accepting a card payment.

Can I try it first?

Look at real screens or try the demo without signing up. Create your studio and try basic features free for 2 months (60 days). The free days are included in your first year. There is no automatic charge.

Can members book classes covered by their pass?

When a studio enables pass-based class visibility, the member app shows classes included in the member’s pass. Booking still checks pass dates, remaining sessions, weekly limits, class capacity and booking deadlines. Classes already booked or waitlisted remain visible for reviewing and cancelling the existing booking, even if the pass changes. The class cancellation rules still apply.

Can members compare their progress photos?

Members compare two of their own photos side by side, with a slider or an overlay. If the studio enables optional AI, each request needs consent to describe visible differences. It does not provide precise body measurements or diagnoses. With a confirmed 15cm printed reference at the same depth as the body, the device compares landmark distances in the photo plane as estimates, not precise body measurements.

Does intake connect to member registration?

Studios using intake forms can choose an app signature, confirmation of a paper signature, or information-only recording when adding a member or opening member details. Answers and records stay in member details; information-only recording is not a signed enrollment agreement.

How do weekly allowances and opening offers work?

Each product can use total sessions or weekly or daily allowances. Unused weekly and daily allowances do not roll over. Regular and opening-offer prices can be separate products; editing prices does not automatically change existing passes.

Can instructor schedules and pay be managed together?

Assign instructors to classes and distinguish them by color and name on mobile timetables. Class records and configured pay rules produce estimates for owner review and approval. Actual bank transfers remain separate.

Can the design be tailored to our studio?

Make the app look like your studio, with your logo and the design you like. Start with the features you need. We can discuss extra changes together. Members, instructors, owners and check-in tablets use the same studio design. We explain what we can change, the cost and how long it will take before we start.

Can add-on classes and included benefits be managed?

Register a main pass, add-on classes and benefits included with private lessons together. Each benefit keeps its own dates, sessions and eligible classes; attendance uses the matching benefit. Products and operating rules are configured per studio.

Explore a Pilates studio design example