Three essentials, perfectly automated

Stop juggling spreadsheets, paper sign-ins, and expensive software.
An AI assistant that gets smarter as your data grows — marketing, accounting, and insights included.

👋

No Front Desk Needed

Just place a tablet at the entrance.
Members check in by face or PIN — no staff needed.

🎫

Bookings, Credits & No-Shows

Credits deduct instantly on check-in, expiry auto-tracked.
No-show auto-deduction and extra bookings — one tap.

📉

Daily Reports in 1 Tap

Who showed up, how much revenue today.
Clean stats delivered to your phone.

🏋️ Built by a real studio owner

PassFlow AI was designed by a practicing yoga studio owner who got tired of clunky, overpriced management software that didn't understand real operations.

After years of struggling with inadequate tools for member management, class booking, holds, credit tracking, pass management, and revenue reporting, every single feature was designed from real operational pain points.

Instead of cramming in hundreds of features, we picked only what matters in daily operations and made it dead simple. You'll be running it on day one — no manual needed.

🤖 AI-Powered Unmanned Check-in

No expensive fingerprint scanners or turnstiles. One tablet. One app. That's it.

⚡

Face ID + PIN Fallback

Members walk up, get recognized instantly. If lighting is tricky, a quick 4-digit PIN works just as well.

Sub-second facial recognition — no waiting
Voice feedback: valid, expired, or duplicate check-in
Auto sleep mode to save tablet battery

📶

Works Offline Too

Wi-Fi drops happen. PassFlow stores check-ins locally and syncs automatically when connection returns. Zero data loss.

Offline check-in with auto cloud sync
Every single check-in is safely recorded

🧠 Your AI Business Assistant

Ask questions in plain English. Get instant answers from your real data.

💬

Chat with Your Data

"Who has classes tonight with more than 10 sessions left?" — just ask, and AI pulls the exact answer from your database.

Natural language queries — no training needed
Revenue summaries, member lookups, instant reports

📈

Churn Prevention AI

AI auto-identifies members at risk of leaving — those near expiry, or those who haven't visited in 2 weeks. It even drafts a friendly follow-up message for you.

Real-time retention & churn rate visualization
Accidental deletions? Full undo & recovery

🏢 Multi-Location & Instant Apps

Scale from 1 studio to 10 without changing tools. Each location runs independently, managed from one dashboard.

🌐

Branch-Level Isolation

Switch between locations with one tap. Staff and members only see their own branch. Owner sees everything.

Data never mixes between branches
Your studio gets its own custom URL
Use branches to separate programs: Yoga / Pilates / Fitness

📱

4 Dedicated Apps, Zero App Store

Check-in kiosk, member app, instructor app, admin dashboard — each installs as a home screen app in seconds. No App Store submission needed.

Install from browser in one tap (PWA)
Your logo & brand colors auto-applied

🛡️ Dead Simple UX, Serious Privacy

No thick manual. No training sessions. If you can use a smartphone, you can run PassFlow.

No Face Photos Stored

Member faces are never saved as images. They're instantly converted to irreversible encrypted vectors — impossible to reverse-engineer. Fully GDPR & privacy-law compliant.

Role-Based Access

Instructors only see their own class roster. They cannot access other instructors' data, revenue figures, or member financials. Clean separation, built-in.