PassFlow AI vs Zen Planner:
Save $1,100+ Every Year
Zen Planner charges $99–$248/month for gym management.
PassFlow AI costs $69/year. AI facial check-in included. Zero per-member fees.
💰 Pricing Comparison
| Plan / Feature | Zen Planner | PassFlow AI |
|---|---|---|
| Studio Plan (≤50 members) | $99/mo | $69/year (total) |
| Studio Plan (51–100) | $138/mo | $69/year (unlimited) |
| Studio Plan (101–250) | $198/mo | $69/year (unlimited) |
| Studio Plan (250+) | $248/mo | $69/year (unlimited) |
| Per-Member Pricing | Scales with members | $0 — Always flat |
| AI Facial Recognition | ❌ Not available | ✅ Free (Edge AI) |
| Kiosk/Self Check-in | ✅ (included) | ✅ (AI face + manual) |
| Annual Cost (50 members) | $1,188/year | $69/year |
⚡ Feature Comparison
| Feature | Zen Planner | PassFlow AI |
|---|---|---|
| Member Management | ✅ | ✅ |
| WOD/Class Scheduling | ✅ | ✅ |
| Billing & Payments | ✅ | ✅ |
| Performance Tracking | ✅ | ✅ + AI Insights |
| Multi-Location | ✅ (extra cost) | ✅ (included) |
| AI Facial Recognition | ❌ | ✅ Edge AI |
| AI Business Analytics | ❌ | ✅ GPT-powered |
| Branded App | Add-on | ✅ PWA (included) |
| Instructor Dashboard | ✅ | ✅ (PWA) |
| Setup Time | Days | 5 Minutes |
🏆 Why CrossFit Boxes & Gyms Switch
🚫 No Per-Member Tax
Zen Planner's pricing climbs as you grow. 100 members = $198/mo. 250 = $248/mo. PassFlow: always $69/year, whether you have 10 or 10,000 members.
🤖 AI Check-in Included
Members walk in, face scanned, attendance logged — no wristbands, no cards, no app. Just their face. Works on any $100 tablet.
💰 94% Cost Reduction
$69/year vs $1,188+/year. Put that $1,119 saved toward new equipment or marketing.
📊 GPT Business Insights
"Which class is losing members?" "What's my retention rate?" Ask in natural language — the AI answers with data from your studio.
⚡ Live in 5 Minutes
No lengthy onboarding calls. Sign up, add your schedule, import members. You're running before the day is over.
🌍 Works Everywhere
14 locales, local pricing, and regional demo data. Whether you're in Texas or Tokyo, PassFlow adapts to your locale.
Ready to Stop Paying Per Member?
Switch from Zen Planner & keep the same features at 94% less.
No password. No credit card. Tell us what you use today and what you want to fix first.
Book a 15-minute demo / Ask a questionTry the live admin demo first →
Also compare: vs Mindbody → · vs Vagaro → · vs Glofox →
Pricing data based on publicly available information as of April 2026. Zen Planner is a trademark of Daxko. PassFlow AI is not affiliated with Zen Planner.